For associations and their volunteers
Your whole flea market in one spreadsheet: sellers, spaces, payments, volunteers.
A ready-to-use workbook with the formulas already in place, eight message templates to adapt and a three-page starter guide. No software to learn, no macro, no service to pay for.
€19 — one-time purchase · downloadable file as soon as you pay
Sellers
sample — fictional data| File no. | Last name | Space type | Status | Amount due (€) |
|---|---|---|---|---|
| E-001 | Dupont | Outdoor | Confirmed | 16 |
| E-002 | Martin | Indoor | Pending | 12 |
| E-003 | Fabre | Outdoor + table | Waiting list | 15 |
| E-004 | Simon | Outdoor | Cancelled | 0 |
Summary — calculated automatically
- Free spaces: 8
- Expected revenue: €16
- Still to collect: €16
What the kit contains
One workbook, eight messages, one guide — nothing else to install.
A 5-sheet workbook
Settings, Sellers, Spaces, Summary, Volunteers: amounts due, occupants and totals calculate themselves, with dropdown lists to prevent typing mistakes.
A volunteer schedule
Each weekend slot in its own column, an automatic count per person, and a visible alert when a slot is short of people.
Eight message templates
From the call for sellers to the thank-yous: registrations, confirmations, waiting list, announcements, reminders. Ready to adapt in minutes.
A starter guide and 12 tests
Three pages: setting up the spreadsheet, the everyday from registration to payment, the event week. Twelve test cases to verify the workbook whenever you like.
Try it now
Test the workbook’s logic, with nothing to install.
Drag the sliders: the spaces and expected revenue recalculate, just like in the kit’s Summary sheet. The rates are the workbook’s own examples.
Sellers — your spaces
demo5 × 8 €
3 × 12 €
1 × 15 €
The workbook’s example rates: outdoor €8, indoor €12, outdoor + table €15. In the kit you change them once in the Settings sheet, and everything else follows.
Summary — updated live
- Spaces assigned: 9
- Expected revenue: €91
- Revenue collected: tracked line by line
In the workbook, the calculation doesn’t rest on a slider: it reads every seller, their status and their payment. Duplicates, the waiting list and outstanding payments are flagged automatically — with your event’s own rates.
A look inside the workbook
Here are the sheets exactly as you will open them.
Real extracts of the delivered workbook, with the fictional sample data that comes with the kit: replace them with your sellers, and the calculations follow.
Volunteers — schedule
sample — fictional data| Name | Fri. 2–6 pm | Sat. 7 am–12 pm | Sat. 12–6 pm | Sun. 8 am–12 pm | Sun. 12–5 pm | Taken |
|---|---|---|---|---|---|---|
| Morel | X | X | X | X | 4 | |
| Nguyen | X | X | X | 3 | ||
| Bertaud | X | X | X | 3 |
One « X » per slot taken; the count is done by itself, and an alert appears when a slot is short of people.
Summary — dashboard
sample — fictional data| Indicator | Value |
|---|---|
| Free spaces | 8 |
| Assigned spaces | 1 |
| Occupancy rate | 11 % |
| Expected revenue (confirmed) | €16 |
| Revenue collected | €0 |
| Still to collect | €16 |
Occupancy, expected revenue and still-to-collect: updated as soon as you enter a status or a payment.
Message 1 — call for sellers
sampleSubject: Flea market in [place] on [date] — registrations open
The [name of the association] is holding its flea market on [date] in [place].
Outdoor spaces: €8 · indoor: €12 · outdoor + table: €15 (example rates).
To register: reply to this email with your last name, first name, the space type you want and the number of spaces.
Seven other messages follow: confirmation, waiting list, public announcement, reminders and thanks.
Starter guide — 3 pages
- P.1Set up the spreadsheet (once and for all)
- P.2The everyday: from registration to payment
- P.3The event week, and after
The kit also contains the report of the 12 test cases executed on the workbook, so you can verify every formula whenever you like.
The calendar
From the idea to the review: five moments, one thread.
The kit follows this calendar exactly: each moment maps to a workbook sheet, some messages, and a page of the guide.
8 to 10 weeks before
The date and the site
A date chosen with no competition, the town hall informed, the number of spaces and the rates set. The call for sellers goes out early, so the list fills without the last-minute panic.
6 weeks before
The seller list
Every registration lands in the same place: contact, space type, payment status. Confirmations go out, and the waiting list takes over when it’s full.
3 weeks before
The volunteer team
The event cut into slots, everyone picks theirs, headcounts count themselves, and the slots short of people stand out at a glance.
Event week
The last-48-hours logistics
Reminders to sellers and volunteers, the space map printed, change ready and two people per till post.
After
The review that prepares the next one
Collected revenue and outstanding payments written down, thank-yous sent, what was missing noted. Next year’s flea market is decided on these figures.
Each step is detailed, with its watch points, in the complete checklist — free, no sign-up.
How you receive it
Bought, downloaded, opened in a few minutes.
Pay securely
€19, one-time purchase, on the secure payment page. No account to create, no subscription.
Confirm your email
On the confirmation page, enter the email address used for the payment: it unlocks the download.
Download the kit
One zip contains the tested workbook, the three-page guide, the eight messages, the documentation and the twelve test cases — in French, English, Spanish, Portuguese and German.
The 30-second test
Ready for the big day?
Tick what is already ready in your association. Nothing is saved: everything stays on your screen.
0 / 8
Everything is still to build — fair enough, it’s a big job. Start with the date and the town hall: the free checklist details every step, in order.
Frequently asked questions
What people ask us before paying.
Why not grab a free template from the internet?
Because an empty template is just boxes. Here, the formulas are in place: amount due per seller, summary totals, duplicate alerts, understaffed-slot alerts. The 12 test cases were executed before the kit went on sale, and the results report is in the kit. Add the eight messages and the starter guide: all that’s left to do is enter your sellers.
Is there extra software or a subscription to pay?
No. The workbook opens in LibreOffice, Excel or Google Sheets, with no macro and nothing to install. You pay €19 once: no account to create, no service to renew, no data sent over the internet — everything stays in your file.
How many sellers can the workbook track?
120 spaces are already pre-formatted, with the formulas dragged all the way down. Beyond that, the guide shows how to stretch the formulas in a few seconds. The Volunteers sheet follows the same principle: it expects dozens of volunteers and as many slots as your event needs.
I know nothing about spreadsheets — does that matter?
No. The sample data shows what a filled-in list should look like, the dropdown lists prevent typing mistakes, and the three-page starter guide covers setup, the everyday and the event week. If you can type a name into a cell, you can use it.
Association flea-market organisation kit
The whole kit, delivered immediately after payment
- The 5-sheet workbook, with formulas and dropdown lists in place
- The volunteer schedule with the understaffing alert
- The eight message templates, ready to adapt
- The three-page starter guide
- The workbook documentation and the 12 test cases
Before buying, check for yourself
- The workbook’s 12 test cases were executed before it went on sale: the results report is included in the kit.
- The previews on this page show the real workbook, with its fictional samples — nothing other than what you will receive.
- Delivered as a single zip: the workbook, the starter guide, the eight messages and the documentation go together — in five languages: French, English, Spanish, Portuguese and German.
€19 — one-time purchase
Buy the kit — €19Downloadable digital file, available as soon as you pay. Single, non-customised version. No macro; works with LibreOffice, Excel and Google Sheets. Does not constitute legal or tax advice.
Add-on for your event
The signage & display pack
Five ready-to-print PDF posters, filled in by hand on the day. They complement the kit — and work on their own.
- The big event poster to fill in (organizer, date, place)
- 4 directional arrows to cut out
- 8 volunteer badges to cut out
- 12 price tags to cut out
- The day-of-event board (timetable, activities, food, info)
€7 — one-time purchase
Buy the pack — €7A4 PDFs to print, in five languages (French, English, Spanish, Portuguese, German). Everything is filled in by hand. Digital file available immediately after payment, single version, not customized.
New: for December
The association Christmas-market organization kit
The flea-market kit’s proven mechanics — the same, tested — adapted to wooden chalets, crafts and a December weekend.
- The 5-sheet workbook: sellers, spaces and chalets, volunteers, summary
- The market’s example rates: outdoor space €8, indoor chalet €12, chalet + table €15
- The weekend slot plan: Friday setup, two market days, teardown
- The eight Christmas-market message templates, ready to adapt
- The three-page starter guide, including event week
- The 12 test cases executed before going on sale — report included (13/13)
€19 — one-time purchase
Buy the Christmas market kit — €19Workbook and documents are in French. Digital file available immediately after payment. Single version, not customized. No macros, works with LibreOffice, Excel and Google Sheets. Not legal or tax advice.
The checklist as a PDF
Not ready yet? Take the checklist with you.
Leave your email: the complete checklist arrives as a PDF, ready to print. We’ll write when there’s news — a few times a year, no more.
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